Paymo

The Paymo software is aimed towards small to medium-sized businesses as well as freelancers to successfully manage their projects. The software can be useful for a whole variety of industries including creative agencies, marketing teams, web design and development teams, business consultants, and more.

What can you do with Paymo?

The features that come with Paymo are extensive enough to take you all the way from the beginning of a project to the billing at the end. Features are spread out into various categories that touch on Task Management, Time Tracking, Planning and Scheduling, Resource Management, Financial Management, Analytics and Reporting, Invoicing and Online Payments, and more. We’ll go over some of the most essential functionalities so that you can find out how this software can work for you.

Task Management 

• Have a global view of personal tasks and team tasks with different views (list, table, board, calendar, and Gantt)
• Create templates for tasks and create recurring tasks
• Enrich tasks by assigning multiple users, setting dependencies, priorities, task duration, and alerts 
• View projects and create custom workflows with Kanban Boards

Time Tracking

• Track, log, and budget time for tasks and projects 
• View timesheets in a calendar format
• Use tools such as Automatic Time Tracking, Time Clock, and Pomodoro Timer to accurately track work 

Planning and Scheduling

• Monitor the progress of tasks and projects with Gantt charts
• You can create project templates and duplicate projects you already have to speed up work 
• Organise work by auto-scheduling, adjusting tasks, and setting milestones 
• Get information on critical tasks based on when they need to be completed

Resource Management

• Determine your resource capacity through various tools such as load charts, resource calendar views, and holiday and leave management
• View unscheduled work and create automatic bookings easily
• Set user permissions for different employee access 

Financial Management

• You can choose billing priorities for projects and also set up fixed price rates and time-based rates
• Track the health of projects with financial indicators
• Manage finances by setting project budgets and tracking expenses for items or projects

Analytics and Reporting

• Create, Share, and Export various types of time reports such as static time spent on tasks and projects, live time reports that update automatically, and user reports with logged hours
• Have a good project overview by looking at the time worked, tasks finished, unbilled AR, timesheets, and milestones
• Get a better understanding of employees with a user overview showing workday length, hourly rates, leave requirements, and performance
• Understand client health with a client overview showing unbilled AR, billed and received invoices, and pending invoices

Invoicing and Online Payments

• Easily manage invoices by creating invoices in 15 different languages with templates, recurring invoices, or by exporting them
• Create estimates to be turned into invoices or convert projects into estimates with time and costs
• Create and use email templates to send estimates, invoices, and payment reminders
• Accept online payments from PayPal, Stripe, Authorize.net, or Square and choose between 85 currencies when billing clients

Pricing for Paymo

Paymo offers three different plans, each one is priced differently and offers more features than the last. Paid plans also have a free 15-day trial period where you can test features before buying. Plans can either be charged monthly or annually for a discounted price and all the plans are paid per user per month.  

Free Plan ($0)

This plan for small teams costs has a limit of 10 users, it includes the following features:

• Unlimited Projects & Clients
• Task Views (List, Table, Calendar & Board)
• Tasks (limited to 100)
• Project templates (limited to 3)
• Native Time Tracking
• Time Entries (limited to 250)
• Desktop & Mobile Apps
• Invoices, Estimates, Expenses (limited to 3)
• Time reports (limited to 3)
• Integrations
• Community Support

Small Office ($9.95 Annually or $11.95 monthly)

This plan is the popular choice for growing teams and departments costs and has no user limit. It includes all the features in the Free Plan and adds: 

• Meta Task Board
• Recurring Tasks
• Unlimited Tasks
• Unlimited Time Entries
• Unlimited Project Templates
• Unlimited Time Reports
• Unlimited Invoices, Estimates & Expenses
• Active Timers
• In-App Tech Support
• 50 GB Storage

Business ($15.79 Annually or $18.95 monthly)

Their most expensive plan for large teams with no user limit includes all the previous features and adds:

• Free Onboarding & Training
• Employee Scheduling & Workload
• Gantt Charts
• Portfolio Gantt Chart
• Employee Leave Management
• Priority Support
• Online Remote Assistance
• 100 GB Storage

Reviews

The Paymo management software is well-reviewed receiving an average of 4.5/5 from major testing platforms. Users, in particular, enjoy the ease of use of the software and the useful and professional invoice services.

The Advantages of Using Paymo

Multi-platform Support

One of the advantages of using the Paymo software is the open-access that you have to the application and its features. You have either the option of accessing your projects, invoices, and more on a computer, but you can just as easily do the same on either the iOS or Android applications. This way, you can access your information whenever and wherever you need it.

Easy to use

What a business looks for in any software is ease of use. With the clean user interface and layout, you’ll have no trouble getting into this software. With all the different types of features that make up Paymo, it may take some time to set things up as you like, but you’ll be ready to go soon after.

Everything in one place

Having all the different tools at your disposal such as task management, planning and scheduling, and invoicing allows you to have everything at your fingertips. The functional capabilities of the platform cover the whole process from the beginning to the end. This way, you don’t have to worry about switching between other apps to find what you need.

Paymo’s Disadvantages

Integration Options

Paymo has its own API and is able to integrate with some popular tools such as Google, Google Calendar, Zapier, Slack, Quickbooks Online, Xero, and more. Despite this, in comparison to other tools, the list isn’t very extensive, and some teams may not be able to use all the integrations that they’d like.

Payment Gateway Options

With the ability to send out invoices and accept online payments, most companies will have everything they need to efficiently bill clients. Although there are already payment gateways that are accepted such as PayPal, Stripe, Authorize.net, or Square, they may not offer the payment system that you use which isn’t ideal when it comes to billing.