Expensya: The expense management software of the future

Available as a Web and mobile application (iOS, Android and Windows), Expensya is an expense management software that is aimed at all companies: freelancers, SMEs, and large groups. 

Simplified management of professional expenses

Entering business expenses 

The Expensya solution allows employees to quickly enter their expenses by taking pictures of their receipts directly on their smartphone. Equipped with intelligent recognition (OCR technology), the Expensya mobile application detects all relevant information in a few seconds: amount, expense category, VAT, payment method, date, etc.

The expense report is automatically created, ready to be submitted to the manager for validation and then sent to the accountant to initiate the reimbursement process.

All data is archived in a secure cloud.

The validation workflow

Managers are automatically notified when a claim is created by an employee. All they have to do is validate or reject them in a few clicks: 

  • No need to re-enter amounts and create the monthly expense report counter in an Excel;
  • All calculations are automated.

Accounting entries are also generated: 

  • And saved in the accounting software if you choose to synchronize Expensya with your accounting tool;
  • Or exported in the format of your choice. 

You save time in processing expense reports and get an overview of your teams' expenses thanks to dashboards and statistics. You analyze these expenses and verify compliance with the company's professional expenses policy.

Features

Some of the features of this expense report management software includes:

  • Zero manual data entry
  • Zero paper
  • 100% Nomad
  • Email processing
  • Approval workflow 
  • Customer support
  • Knowledge base

Travel and mileage expenses 

Expensya is a software designed to help you effectively manage your employees' travel expenses. For example:

  • You create different types of mileage costs when configuring the tool: create sample expenses, configure expense rules such as limits. 
  • You categorize your expenses for better readability.
  • When travelling abroad, the application automatically manages currency conversions.

Multiple Integrations Offered by Expensya 

Expensya offers the ability to integrate its service with other enterprise's software to streamline and simplify day to day tasks for more visibility into the company. These integrations can include the integration of the credit card statement, email integration and integration of commercial sites which are available as premium features. There is also the choice of customizable features that include file sharing via FTP and custom API integrations that are also available as premium features. 

Some integrations offered are:

  • Uber
  • Oracle
  • Sage (x3, 100, 1000)
  • SAP

Expensya promotional offer

Enjoy 90 days of Free Trial using our promotional code: appvizer2019 signing up through Expensya's website.

Editor: Expensya

Strengths of Expensya

  • Certifications: ISO 27018, ISO 27001, ISO 22301, ISO 9001

Expensya demo and screenshots

Expensya customers

No customer reference

Expensya pricing and features

Plans & Pricing

Essai Gratuit
Silver
Gold
Premium
€0
€5 /month /user
€8 /month /user
Contact us

1 mois d'essai gratuit sans engagement ni carte bancaire.

Facturés annuellement

Devis personnalisé gratuit

Features

Accounting
Accounting Dashboard
Accounting Data Export
Bank Statement Import
Cost Accounting Cost control
Cost Centers and Analysis Centers
Custom Chart of Accounts
Dashboard & Reports
Secure access for your Certified Public Accountant
Subledger Accounting
Management of Bank Statements
Multiple Chart of Accounts
Bank Synchronization
Application Settings
Dashboard
Data Duplication
Data Import & Export (CSV, XLS)
Groups
Management of Rights
Multiple Currencies Management Ability to manage multiple currencies
PDF Export
User Management
Multi-company
Billing & Invoicing
Automatic VAT Management
Billing Approvals/Validation
Electronic Invoicing
Exchange Rate Management
Invoice ID Management
Multi-currency Management Multiple currencies (euro, dollar, pound, etc.)
Multiple VAT Rates
Sending Invoices by Email
Asset Management
Document Management
Archiving
OCR Optical Character Recognition
Probative Value Archiving Archiving with legal value
Expenses
Accounting Entries Generation
Expense Validation process
Expenses Input
Expenses Monitoring
Mileage Allowance
Mileage Expense Declaration
Mileage Fees Calculation Estimation of mileage fees based on geo-tracking, car type and more
Proof of Payment Management
Refund Management
Travel Expenses Management
URSSAF Scale Management
Vehicle Management
Expense Advances
Guarantee
Data Loss Insurance
SLA higher than 99.5% Service Level Agreement (SLA). It defines the level of service expected by users in percentage of uptime activity

Services

Integration & Interoperability
Linux OS
Mac OS
Windows OS
Active Directory (AD) Integration
API, Web Service Restful APIs
Mobility
Mobile App
Offline Mode
Responsive Web Interface (RWD) Application crafting to provide an optimal experience
Security & Confidentiality
Daily Backups
Data Loss Prevention (DLP) Control sensitive business data with built-in DLP policies based on regulatory standards such as PII and PCI, which help to identify, monitor, and protect sensitive data through deep content analysis.
Geographic Data Redundancy
Strict Internal Access Controls
SFTP SSH File Transfer Protocol or Secured File Transfer Protocol
Single Sign-On (SSO)
Support
Community (FAQ, Forum)
Configuration Support
Help Desk (Phone, Email, Ticket, Chat)
Knowledge Base (tutorials, demos)
Online Training (Webinar)
Outsourced Data Protection Officer (DPO)
Dedicated Account Manager
On-site Training

Data hosted in the following countries: Netherlands