Expensya: Expense reports Management Software

Simplified expense management 

Expensya is a web & mobile expense management software for companies and accountants. Available from computer (via web browser) or Smartphone (iPhone, android, Windows Phone), Expensya allows its users to add their expenses no matter where they are. 

All an employee has to do is to take a picture of his receipt and our Smart Scan feature will instantly extract all the important details it contains (Value, Expense Category, VAT, Payment instrument, Date... ). The expense report will be quickly created and ready to be sent to the Manager then to the Accountant to ensure reimbursement. Expensya adapts to the needs of its different customers: Freelancers, SME or Large Entreprises. All the uploaded data is archived in Expensya's Cloud

The manager is then notified about new refund requests and all they have to do is validate the expense report, no paperwork effort is needed. All calculations are automated. All accounting entries are simplified with the "Export" feature available in different formats. 

Expensya can also be synchronized with Accounting Software to save your team and your accountant time and effort. 

Travel Expenses, Mileage Expenses 

 Expensya allows you to classify your expenses clarifying the difference between them. Expensya is built to manage travel expenses. 

You can for example customize your mileage expenses when you're setting up your tool. When traveling abroad, Expensya will manage your currency conversion

Because Expensya aims at optimizing the customer's experience, companies are able to set refund limits with the "Expenses Policy" feature. If you have employees abroad, you can setup their currency and receive their expenses in the currency of your country. The application also generates useful statistics to help you analyze your company's expenses and see if the policy in place is being respected or not. 

Flexibility and Savings with online expense reports 

For only 5€ excl.tax/month/user, Expensya represents a cost-effective solution which is constantly evolving and adapting to your company's needs.  

Expensya offers customized quotations for specific requests and advises clients on their strategy to implement an expense management solution. 

User data is stored, saved, and duplicated in highly secure data centers in Europe. Expensya offers you all the serenity, security and time savings you need on a daily basis in your company. 

Expensya Promotional Offer 

Enjoy 90 days of Free Trial using our promotional code : appvizer2017 signing up through Expensya's website.

Editor: Expensya

Strengths of Expensya

  • Certifications: ISO 27018, ISO 22301, ISO 9001, ISO 27001

Expensya demo and screenshots

Expensya - Expense management of tomorrow, today!Expensya: Sending invoices by email, protection against data loss (DLP), Spend AnalysisExpensya: Scale URSSAF, Mobile Application, Service Level Agreement (SLA)Expensya: Import and export data (CSV, XLS), service level agreement (SLA) assurance against data lossExpensya: offline mode, redundancy geographical data, invoices Sending email

Expensya customers

No customer reference

Expensya pricing and features

Plans & Pricing

€5/month /user
Contact us

Facturés annuellement

Devis personnalisé gratuit


Accounting Dashboard
Accounting Entries Export
Bank Statement Import
Cost Accounting Cost control
Cost centers and analysis centers
Custom Chart of Accounts
Dashboard & Reports
Interfacing with Accountant
Subledger Accounting
Application Settings
Data Duplication
Data Import & Export (CSV, XLS)
Multiple Currencies Management Possibility to deal with multiple currencies
PDF export
Right management
Users management
Billing & Invoicing
Auto-Calculation of VAT
Billing Approvals / validation
Electronic Invoicing
Email Invoice as an attachment
Invoice ID Management
Multiple Currencies Management
Multiple VAT rates
Accounting Entries Generation
Expense Validation process
Expenses Input
Expenses Monitoring
Mileage Allowance
Mileage Fees Calculation Estimation of mileage fees based on geo-tracking, car type and more
Mileage fees declaration
Proof of payment Management
Refound Management
Travel Expenses Management
URSSAF Scale Management
Vehicules Management
Data Loss Insurance
SLA higher than 99.5% Service Level Agreement (SLA). It defines the level of service expected by users in purcentage of uptime activity
Security & Confidentiality
SFTP SSH File Transfer Protocol or Secured File Transfer Protocol
Dedicated Account Manager


Integration & Interoperability
API, Web Service Restful APIs
Linux OS
Mac OS
Windows OS
Mobile App
Offline Mode
Responsive Web Interface (RWD) Application crafting to provide an optimal experience
Security & Confidentiality
Daily Backups
Data Loss Prevention (DLP) Control sensitive business data with built-in DLP policies based on regulatory standards such as PII and PCI, which help to identify, monitor, and protect sensitive data through deep content analysis.
Data geographic redundancy
Strict Internal Access Controls
Single Sign-On (SSO)
Community (FAQ, Forum)
Help Desk (Phone, Email, Ticket, Chat)
Knowledge base (tutorials, demos)
On-site Training

Data hosted in the following countries: Netherlands