Wrike vs monday.com: the 2025 match to manage your projects like a pro
In 2025, project management is no longer about ticking boxes on a board. Teams want to work together quickly and efficiently, without wasting energy on complicated tools. In this match, two SaaS heavyweights go head to head: Wrike, the all-terrain conductor, and Monday.com, the ultra-visual dashboard that appeals to creative and operational teams alike.
But which one really suits your needs, your budget and the way you work? Spoiler: it depends more on your management style than your morning coffee. Who will win this epic duel?
What is Wrike?
Overview of Wrike
Wrike is SaaS project management software sculpted for mid-sized to enterprise teams, capable of managing complex projects from start to finish in a variety of sectors including marketing, communications, IT and creative.
Since 2006, Wrike has established itself as a solid response to demanding workflows, flexible and multi-support (web, iOS, Android). It has won over more than 20,000 organisations around the world, proving that its promise of "a space for work to flow" has hit the mark.
Thanks to integrated AI functionalities, it boosts planning, prioritisation, monitoring and risk prediction, without blowing up the bill.
Wrike is the tool for structured, ambitious teams... who are prepared to invest a little time to install it, but save hours afterwards. When you put it like that, you quickly realise that Wrike is serious about organisation.
Wrike's main features
Before we get into the list, it needs to be said: Wrike isn't just a revamped Kanban board. It's a collaborative working ecosystem designed for teams juggling multiple projects, clients or deadlines... without losing sight of the essentials. Here are the strengths that have made its reputation:
- Customisable dashboards: each member sees exactly what's relevant to them, no more, no less.
- Advanced task management: sub-tasks, dependencies, priorities and real-time monitoring... all in a clear interface.
- Interactive Gantt chart: for fans of visual planning (and those who love to see projects magically line up).
- Real-time collaboration: contextualised comments, file sharing, integrated approvals... no more chasing emails.
- Intelligent automation: reduce repetitive tasks using customised triggers and rules.
- AI integration: automatic prioritisation, detection of risks of delay and recommendations to optimise resources.
- Powerful connectors: over 400 possible integrations, from Slack to Salesforce, so you can work seamlessly with different tools.
Wrike sets the bar high by combining planning, communication and automation in a single environment. The risk? Getting hooked on this 360° view.
Wrike
Advantages and disadvantages of Wrike
Wrike is a bit like a sports car: powerful, precise, built for performance... but not necessarily made for Sunday drives if you don't want to get your gears in a tangle. After cross-referencing user feedback on G2, Capterra and TrustRadius, here's a comprehensive overview of the tool's strengths and weaknesses.
✅ Advantages
- Extreme versatility: Wrike covers the entire project lifecycle: planning, execution, monitoring and reporting. Whether you're in marketing, IT or production, you can adapt it to your business.
- Advanced customisation: Workflows, custom fields, multiple views (Kanban, Gantt, list, table): everything can be configured to suit your internal processes.
- Integrated collaboration: Contextualised comments, approvals and real-time document sharing eliminate the need to lose information by email. Remote teams can really work as if they were in the same room.
- Intelligent automation: Thanks to its rules and triggers, Wrike reduces manual tasks: automatic assignments, targeted notifications, scheduled reminders. Fewer clicks, more results.
- Total visibility: Customised dashboards and dynamic reports provide an overview of progress, resources and bottlenecks.
- Rich integrations : More than 400 connectors (Google Drive, Slack, Jira, Salesforce...) let you work without changing your habits.
❌ Drawbacks
- Learning curve : Its functional richness takes some getting used to, especially for teams not used to project management tools.
- Dense interface : New users may be impressed by the amount of options and elements displayed. Careful onboarding is required.
- Higher cost: Full plans (Business, Enterprise) are often beyond the budget of smaller organisations. Wrike is clearly aimed at teams that are prepared to invest to improve efficiency.
- Advanced integrations that sometimes cost money: Certain strategic connections (e.g. Salesforce) or advanced options are reserved for top-of-the-range subscriptions.
- Too many options for some: Small teams with simple projects may find Wrike 'too much' for their needs, and prefer a lighter tool.
What is Monday.com?
Overview of Monday.com
If Wrike is an aircraft cockpit, Monday.com is more like a LEGO-style dashboard: flexible, colourful and extremely customisable. Released in 2014, it has quickly established itself as a key player in visual project management.
- Target audience: teams of all sizes, but particularly popular with SMEs, start-ups and marketing, creative or sales teams.
- Applications: project management, sales tracking, editorial planning, event management, HR tracking, etc. Monday is just as suitable for planning an advertising campaign as it is for organising a hackathon.
- Positioning: a no-code tool that lets you create your own internal 'apps' using highly modular tables, columns and automation.
- Reputation: over 180,000 customers in 200 industries, from Coca-Cola to Canva and Universal Music.
Monday.com seduces with its visual approach and apparent simplicity, but behind the pretty colours lies a real machine for organising workflows.
Key features of Monday.com
Monday.com is a work OS: in other words, a platform that lets you build your ideal work environment room by room. Here are the highlights:
- Highly customisable tables: columns of text, dates, status, progress... each table becomes a mini-software package tailored to your needs.
- Multiple views: Kanban, calendar, timeline, Gantt chart, maps... to visualise progress as you wish.
- Easy-to-create automations: natural language triggers ("When a task changes to 'Completed', send an email to...") to save time without coding.
- Integrated collaboration: comments on items, tags, @ mentions, file sharing, instant updates.
- Pivot tables: filter, group and analyse data without using Excel.
- Applications and integrations: over 200 native integrations (Google Drive, Slack, Outlook, HubSpot, etc.) and an application marketplace to take things further.
- Linked tables: you can connect tables together to get an overview of several projects.
monday.com
Advantages and disadvantages of Monday.com
Monday.com is the tool that has managed to win over both marketing teams and light IT departments. But as with all software, there are bright spots... and dark areas.
✅ Advantages
- Intuitive, visual interface: The colourful tables and clear ergonomics make it easy to get to grips with the tool, even for beginners.
- Customisation without code: Complex workflows can be built with simple clicks and visual formulas.
- Multiple views: Adapted to different profiles: strategists may prefer the chronological view, operational staff the Kanban view.
- Rapid automation: Create alerts, notifications or automatic updates in a matter of seconds.
- Flexible pricing: plans for small and large teams alike, with a flexible per-seat model.
- Active community and marketplace : Many ready-to-use templates shared by the community to get started quickly.
❌ Drawbacks
- Not always optimal for highly complex projects: Dependency management and multi-project planning are less powerful than on Wrike.
- Price that climbs quickly: If you add a lot of users or opt for advanced integrations, the bill can come as a surprise.
- Limited automation on small plans: Some functions are only unlocked with the higher packages.
- No advanced resource management: No advanced tools for monitoring team load and capacity.
- Possible visual overload: The colours and columns can quickly give a 'Christmas tree' effect if you don't structure your tables properly.
Wrike vs Monday.com: compare features
Before going into detail, here's an overview of the main features, to see who shines where.
| Feature | Wrike | Monday.com |
| Multi-project management | ✔️ Advanced (Gantt charts, complex dependencies) | ✔️ Basic (multiple views but limited advanced management) |
| Automation | ✔️ Advanced, integrated into all project plans | ✔️ Simple, but limited depending on the plan |
| Workflow customisation | ✔️ Very advanced (complex business processes) | ✔️ High (no-code, easy to configure) |
| Real-time collaboration | ✔️ Advanced (comments, approvals, co-editing) | ✔️ Intuitive (comments, tags, instant updates) |
| Integrations | ✔️ +400 integrations, powerful API | ✔️ +200 integrations, active marketplace |
| Resource management | ✔️ Advanced tools included | ❌ Basic or via integrations |
| Visual interface | ✔️ More sober, productivity-oriented | ✔️ Colourful, intuitive, highly visual |
Focus 1: Multi-project management and planning
Wrike excels at managing multiple projects with complex interdependencies. Its interactive Gantt chart lets you view the overall timeline, adjust deadlines by drag-and-drop and immediately identify potential delays. Dependency management is native to the application, and is highly sophisticated.
Monday.com offers effective chronological and Kanban views, but as soon as projects pile up with shared resources, you quickly reach your limits. Multi-project planning is often done via linked tables or external integrations.
👉 To remember
When it comes to managing several projects in parallel with precision, Wrike is better equipped than Monday.com.
Focus 2: Time-saving automation
Wrike integrates powerful automations into its advanced plans: triggering actions based on status, automatic assignments, conditional alerts, and even suggestions via AI to avoid delays.
Monday.com focuses on simplicity with a highly intuitive no-code automation builder, perfect for non-technical users. But some automations are limited in number or complexity on small plans.
👉 To remember
Wrike offers more power, Monday.com more simplicity.
Focus 3: Workflow customisation
Wrike can be used to create highly specific workflows, tailored to professions such as engineering, marketing or IT. Each step, field or view can be configured.
Monday.com shines in terms of visual flexibility: various columns, formulas, linked tables, ready-to-use templates... but it is less effective for managing validation workflows or ultra-complex business processes.
👉 To remember
Wrike is ideal for standardised, complex workflows, while Monday.com is ideal for creative, scalable environments.
Focus 4: Collaboration and communication
Both tools allow you to comment, @mention, share files and track updates. Wrike adds the notion of formal approvals, useful for validating deliverables in marketing or design teams.
Monday.com focuses on fluidity and immediacy: the interface makes communication natural, with a more 'social' and dynamic feel.
👉 To remember
Wrike structures communication, Monday.com makes it lighter and more spontaneous.
Focus 5: Resource management and reporting
Wrike includes a genuine resource management module: allocation by availability, load monitoring, team performance reports. Perfect for balancing workloads and avoiding overwork.
Monday.com does not offer this functionality natively, or only to a limited extent via certain third-party columns and integrations.
👉 To remember
If resource management is strategic, Wrike clearly has the edge.
Wrike vs Monday.com: price comparison
Summary table of key plans and features
| Plan | Wrike | Monday.com |
| Free | Yes - task management, basic views | Yes - up to 2 users, 3 tables, 200+ templates |
| Entry-level | Team at around $9.80/user/month (min. 2-25) - Gantt, custom fields, limited automations | Basic at €9/seat/month (min. 3 seats) - unlimited tables, 5 GB, priority support |
| Intermediate | Business at approx. $24.80/user/month - more automations, fields, advanced reports, resources | Standard at €12/seat/month - Gantt views, calendar, automations & integrations 250 actions/month |
| Advanced | Enterprise on quotation - advanced security, SSO, 2FA, in-depth analytics | Pro at €19/seat/month - time tracking, formula & dependency columns, automations 25,000 actions/month |
| Enterprise | Pinnacle / Enterprise, custom | Enterprise on quote - multi-level permissions, security, analytics, 250,000 actions/month. |
👉 To remember
- Wrike offers greater business and analytical power, with solid functionality from the entry-level, but this comes at a price in terms of increased cost.
- Monday.com is attractive because of its attractive visuals and easy onboarding, with a gradual increase in capacity right up to large-scale automation.
Wrike vs Monday.com: which interface is more intuitive?
The interface is often the first 'test' that a software application has to pass: if your teams stall on the first connection, it's dead, no matter how powerful the tool.
Wrike relies on a sober, functional style. The menus are well structured, but the abundance of options can be intimidating at first. The views load quickly, the panels are modular, and the UX is designed to handle a lot of information at once. Learning how to use the site requires guided onboarding, but after a few days, navigation becomes fluid.
Monday.com is immediately seductive: bright colours, clear buttons and intuitive interactions. It's easy to understand how to add a task, move a card or create a table. On the other hand, this "friendly" approach can backfire on very large projects, as the visual profusion can become a bit muddled if you don't structure your tables strictly.
UX comparison table
| Criteria | Wrike | Monday.com |
| Getting started | 3.5/5 - takes some getting used to | 4,5/5 - ultra intuitive |
| Ergonomics | 4/5 - logical, but dense | 4/5 - fluid, sometimes visually overloaded |
| UI customisation | 4.5/5 - configurable views and panels | 4/5 - modular panels, less fine-tuning |
| Visual clarity | 4/5 - sober and legible | 3.5/5 - very visual but sometimes too colourful |
| Mobile experience | 4/5 - complete, stable | 4.5/5 - fast, simple, pleasant to use |
Wrike vs Monday.com: compare integrations
When it comes to collaborative tools, integrations make all the difference. It's simple: if your software can't talk to your other apps, it's like organising a brainstorming session without inviting the team. So which of Wrike or Monday.com is the better team player?
We put their ecosystem of integrations under the microscope according to three key criteria:
→ Number of integrations available
→ Ease of installation and use
→ Level of automation offered
Number of available integrations
- Monday.com: +200 native integrations (Slack, Gmail, Microsoft Teams, Google Calendar, Zoom, Salesforce, Jira, Make, etc.).
- Wrike: ~400 integrations available via Wrike Integrate (including the classics: Google, Microsoft 365, Salesforce, Tableau, Adobe Creative Cloud...).
Verdict:
Wrike offers a richer catalogue that is better geared towards advanced technical or marketing teams.
- Wrike ⭐⭐⭐⭐⭐
- Monday.com ⭐⭐⭐⭐✰
Ease of installation and use
- Monday.com plays the UX card to the hilt: clear interface, plug & play integrations, ready-to-use templates.
- Wrike is a little tougher to get to grips with, especially on the advanced settings side, but remains fluid once you've grasped the logic.
The verdict:
Monday.com remains unbeatable for teams who want it to work without reading the docs.
- Monday.com ⭐⭐⭐⭐⭐
- Wrike ⭐⭐⭐⭐✰
Automation and intelligent scenarios
- Monday.com offers a built-in automation engine with +200 ready-to-use scenarios (if a status changes, then notify X, etc.). Simple, visual and effective.
- Wrike relies on Wrike Integrate, based on Workato, for ultra-powerful, complex, cross-application automation. Ideal for IT and Ops teams.
The verdict:
Monday.com is perfect for getting started, but Wrike has the edge when it comes to heavy-duty workflows.
- Wrike ⭐⭐⭐⭐⭐
- Monday.com ⭐⭐⭐⭐✰
👉 To remember
If you're looking for simplicity and speed, Monday.com is for you.
But if you need a more robust and customisable system, Wrike is your ally of choice. It all depends on your level of digital maturity... and how many tools you juggle on a daily basis.
When should you choose Wrike or Monday.com?
Wrike and Monday.com both have their own style. One is more focused, the other more colourful. One speaks to managers of complex projects, the other to teams who want to get things done quickly and well. So when should you choose one over the other? We give you two typical scenarios. No jargon, just concrete examples.
If... you manage complex, multi-team projects with customised workflows
→ Wrike is your ally.
Wrike shines in environments where planning doesn't happen on a corner of a table.
For example, a consultancy managing several clients at once, or a marketing team with multi-channel campaigns, will find Wrike a real cockpit.
What's in it for you?
- You can create customised workflows for each type of team.
- You can track tasks with surgical granularity (Gantt charts, dependencies, critical paths).
- Automate complex processes between tools (thanks to Wrike Integrate).
- And above all, you can centralise requests (dynamic forms, step-by-step validation, etc.).
👉 A must-have if you're a project manager, PMO or marketing production manager and your day-to-day work involves team coordination and advanced reporting.
If... you're looking for a visual, simple and collaborative tool for centralising information and tasks
→ Monday.com is just right for you.
Monday.com is like the Lego of visual management: you assemble your tables as you like, and instantly see who's doing what, when and why.
Perfect for :
- Start-ups or SMEs who want to digitise their management without getting bogged down.
- HR, marketing or product teams who want to centralise information and deadlines.
- Team managers who need quick visibility without spending 3 hours going through the settings.
And as a bonus? Monday.com includes a marketplace of apps, an ultra-clear interface and a top-notch mobile experience. In short, everything you need for frictionless teamwork.
Things to remember about the Wrike vs Monday.com battle
Still deciding between the two? Let's sum it up.
Wrike and Monday.com are both very good project management software, but they don 't address the same needs or the same levels of complexity.
Here's a clear table to help you decide, depending on your context:
| Need | Recommendation |
| Managing complex, multi-team projects | ✅ Wrike |
| Work with a simple, intuitive interface | ✅ Monday.com |
| Automate workflows between multiple apps | ✅ Wrike |
| Get started quickly with ready-to-use templates | ✅ Monday.com |
| Track tasks precisely with Gantt & dependencies | ✅ Wrike |
| Working in visual mode (Kanban, Timeline, etc.) | ✅ Monday.com |
| Need advanced customisation | ✅ Wrike |
| Frictionless, real-time team collaboration | ✅ Monday.com |
Our advice
👉 If you're a structured team, with projects that require workflows, control and precision, go for Wrike.
👉 If you're looking for a tool that's quick to learn, fun to use and adaptable to a wide range of business contexts, go for Monday.com.
FAQ about Wrike vs Monday.com
1. Which is easier to use on a daily basis?
Monday.com. Its drag & drop interface, visual templates and pre-configured automations make it an ideal choice for non-technical teams. Wrike is more comprehensive, but requires a little more initial configuration.
2. Is Wrike or Monday.com suitable for small teams?
Monday.com is clearly designed for this. A team of 5 people can be up and running in an hour. Wrike is better suited to structures with a more formal project hierarchy or advanced reporting requirements.
3. Which software is the most powerful for managing complex projects?
Wrike. With its advanced views (Gantt, workload, dependencies), customised automation rules and pro integrations (such as Adobe Creative Cloud), it's cut out for multi-department projects.
4. Is it possible to customise workflows in both programs?
Yes, but Wrike goes further. It allows very detailed customisation by task type, with conditional fields, multiple validations and multi-application automations. Monday.com offers more visual customisation, but with less depth.
5. Who offers the most integrations?
Wrike, with its Wrike Integrate module, based on Workato, which opens the door to hundreds of connections. Monday.com offers a large catalogue of native integrations, which are very easy to access, but a little more limited when it comes to complex automation.
6. Do both tools have an effective mobile version?
Yes. The Monday.com and Wrike mobile apps are both well rated (over 4.5/5 on the stores). Monday.com is a little more intuitive on mobile, but Wrike is still very complete for tracking and notifications.
7. Which is the most affordable?
Monday.com is more affordable at the entry-level (from €9/user/month). Wrike offers an interesting free version, but its Business and Enterprise plans quickly become more expensive. It all depends on the level of functionality you need.
8. Can you collaborate in real time on both?
Yes, but Monday.com makes collaboration much smoother with its intuitive mentions, comments, real-time updates and shared views. Wrike offers similar functionality, but in a more structured environment.
Article translated from French