How To Digitally Sign A Contract in 7 Quick and Easy Steps!

How To Digitally Sign A Contract in 7 Quick and Easy Steps!

By Maëlys De Santis
Published: 15/02/2024

Question: How do you digitally sign a contract?

Hint: You don't need a pen, paper, or a stamp.

If you're still sending thick stacks of documents through the mail for signatures, it's time to upgrade. Learn how to digitally sign a contract and get business done fast! 💨

E-signatures offer a speedy and secure way to finalize contracts. Whether you're a busy salesperson closing deals on the go or an international enterprise doing business around the globe, e-signing is the edge you need.

It's time to say goodbye to the pen and hello to a paperless future. 🔮

What is an Electronic Signature in a Digitally Signed Contract?

Gone are the days of looking for pens and wrestling with printers. Electronic signatures are modern marvels remaking how we finalize agreements. But what are e-signatures in digitally signed contracts, and how do they work?

Think of an esignature as your digital fingerprint—a unique mark representing your agreement. It's a digital John Hancock available as a:

  • Typed signature: Simply typing your name electronically serves as your signature.
  • Click-to-sign: A convenient option for accepting a document with one click of a button. 🔤
  • Handwritten capture: Sketch your signature using a touchscreen or a stylus for a personalized touch.

E-signatures are legally established globally thanks to the Electronic Signatures in Global and National Commerce Act (ESIGN) in the US and the eIDAS in the European Union. So, whether you type, click, or sketch your signature, do it with confidence! Your digitally signed contract holds the same legal weight as their ancient ballpoint pen and paper counterparts.

Are you worried about security? Reputable platforms use robust encryption, secure audit trails, and multi-factor authentication to protect your data. So, rest easy! Convenient, legal, and ironclad, e-signing has become the global norm. 🌐

Let's dig deeper into why and how to digitally sign a contract.

7 Reasons to Seal the Deal in a Digitally Signed Contract

Forget FedEx and faxes; e-signatures are the new power tool for signing contracts. But the benefits go far beyond speed.

Here are 7 reasons you need to use digitally signed contracts:

#1: Deals Done in a Flash

Forget waiting for overnight envelopes! No more printing, scanning, posting, or filing reams of paper. E-signatures simplify every aspect of the contract process, saving you valuable time, space, and worry.

#2: Impress Clients with Efficiency

Wow your clients with a modern, tech-savvy signing experience. E-signatures mark your devotion to innovation and efficiency. With one quick click, your client will receive your document along with instructions on how to digitally sign a contract.

#3: Go Green or Go Home

Reduce your carbon footprint and help save the planet. E-signatures eliminate the need for paper and ink packets delivered by trucks and planes. Do your part for a healthier planet and a stronger bottom line by learning how to digitally sign a contract. ♻️

#4: No More Missing Docs

Say goodbye to frantic searches for lost docs and contracts. E-signatures are sent, received, and stored securely. And they're accessible anytime, anywhere.

#5: Location, Location, Location

Reward yourself and your partners with the flexibility of remote signings from anywhere. Whether you're in a cafe in Calais or a bus stop in Boston, e-signatures guarantee everyone can sign off from wherever they may be.

#6: 21st Century Protection

With robust encryption, tamper-proof audit trails, and secure authentication measures, digital signing is safe and secure. 🔐

#7: Less Money, Less Problems

Slash your printing and mailing expenses by signing paperless contracts. Cost-effective esignature solutions save you money by eliminating wasted time and resources used in old-fashioned, paper-based signing.

Fast. Efficient. Green. Safe. Inexpensive. What's not to love? 💗

E-signatures are how to digitally sign a contract in modern business!

Who’s Learning How to Digitally Sign A Contract?

Think e-signatures are just for tech nerds? Nope! This convenient tool is easy to master. Anyone can learn how to digitally sign a contract.

  • Sales Teams: Close deals faster with instant signatures. No more waiting for snail mail or chasing down stragglers.
  • HR Departments: Onboard new hires effortlessly, manage remote contracts quickly, and provide accessibility for all employees.
  • Procurement Teams: Negotiate contracts efficiently, eliminate mountains of paperwork, and easily track agreements.
  • Real Estate Agents: Finalize leases and agreements on-site or with geographically scattered clients.
  • Freelancers and Independent Contractors: Get paid faster with instant, secure signature approvals on invoices and contracts.
  • Small Businesses and Startups: Operate lean and green with paperless contracts.
  • Legal Professionals: Secure client signatures on documents electronically, simplifying workflows and improving client satisfaction.

E-signatures offer universal benefits across every industry and profession. Lock up your deals fast and on the spot with e-signing! 🤝

How to Digitally Sign a Contract Like a Pro

Ready to get started? With these simple steps, your document will be prepped and primed for a smooth and efficient signing experience for everyone involved.

Step 1: Choose Your Software

The e-signature space offers a variety of tools and applications. Don't worry; you don't need to be a tech whiz to choose the best one! Consider these factors when making your choice:

  • Security: Make sure the software uses robust encryption, multi-factor authentication, and tamper-proof audit trails.
  • Compliance: Verify that the platform complies with applicable regulations like eIDAS in the EU and ESIGN in the US.
  • Ease of Use: Look for an intuitive interface and easy instructions for both senders and signers.
  • Features: Consider the features - do you need pre-built templates, bulk sending, or integrations with other tools?
  • Pricing: Compare plans and features to find one that fits your budget and expected level of use. 💵

Step 2: Prepare Your Contract

Upload your contract document (PDF, Word doc, etc.) to the platform.

  • Drag and drop your document: Simply upload your PDF, Word doc, or other supported file format.
  • Mark your territory: Drag and drop signature fields onto the document where each signer needs to make their mark. You can also add custom initials, dates, and other required fields. ❌
  • Leave clear instructions: Add text boxes or annotations to provide specific signing instructions or clarifications directly on the document. Make it easy for anyone to learn how to digitally sign a contract.
  • Pre-fill for efficiency: Use pre-fill options to save time and guarantee accuracy for repetitive information like names or dates.

Step 3: Assemble Your Signers

Most platforms allow bulk invitations and reminders, taking all the hassle out of set-up and follow-up.

  • Enter email addresses: Add all parties required to sign, individually or in bulk.
  • Assign roles and permissions: Specify who needs to sign first, second, etc., and set custom permission levels if required.
  • Reminders that rock: Schedule automated email reminders to nudge stragglers and keep the signing process moving smoothly.
  • Communication made easy: Send messages directly to all signers within the platform to clarify any questions or provide additional information.

With these features, managing even large groups of signers becomes effortless, ensuring everyone signs on the dotted line... digitally, of course! ✍️

Step 4: Review for Accuracy

Perform one final check of your document and settings to make sure everything is in order. Fortunately, many platforms allow for changes after sending.

Step 5: Send the Contract

Ready? Set? Hit send! Signers receive an email notification with a secure link to access and sign the document electronically.

  • Signers receive an email notification: Each signer receives a secure link to access and review the document before signing.
  • E-signing made easy: Signers can add their electronic signature using various methods offered by the platform, depending on their preference.

Step 6: Follow the Progress

Signers can review the document, add their e-signatures using various methods (typed signature, click-to-sign, or even handwritten capture on some platforms), and submit it electronically. Real-time notifications provide updates on progress.

  • Real-time updates: You receive notifications as each signer completes their part, so you're always in the loop. 🔁
  • Track the Signings: Most platforms offer visual dashboards to track the signing status of all parties involved.

Step 7: Celebrate Completion

Once all signatures are complete, you'll receive a notification and a secure, tamper-proof electronic copy of the signed agreement. You can easily download, store, and share your documents electronically. 🗄️

Bonus Tip

Explore additional features offered by your chosen platform, such as pre-built templates, customized branding, and integrations with other tools you use.

Remember:

  • Keep it simple: Use straightforward language and avoid technical jargon in the document and your communication with signers.
  • Keep it Secure: Choose a reputable platform with uncompromised security features.
  • Keep it Accessible: Consider the needs of all signers by including accessibility features. ♿

With robust features and clear communication, the entire signing process becomes transparent and efficient, leaving you confident and in control.

FAQ: How to Digitally Sign a Contract

Q: Are e-signatures legal?

A: Absolutely! In most jurisdictions, e-signatures hold the same legal weight as traditional wet-ink signatures thanks to laws like ESIGN in the US and eIDAS in Europe.

Q: Are e-signatures secure?

A: Reputable platforms prioritize data protection with robust encryption, multi-factor authentication, and tamper-proof audit trails. These features make e-signing virtually failsafe.

Q: Can everyone sign electronically?

A: Yes! E-signatures are accessible to everyone, regardless of location or technological expertise. Platforms offer various signing methods, including typed signatures, click-to-sign, and handwritten capture for broader accessibility.

Q: What about the environment?

A: Going digital with e-signatures eliminates paper usage, ink, and physical transportation, contributing to a greener planet and reducing your environmental footprint. 👣

Q: How do I get started with e-signatures?

A: Explore different platforms, compare features and pricing, and choose one that fits your needs. Anyone can learn how to digitally sign a contract.

Final Thoughts on How To Digitally Sign a Contract

Farewell to the days of paper cuts and printer jams! E-signatures have arrived, revolutionizing how we finalize and sign agreements with efficiency, security, and convenience. From simplifying deals to impressing clients and saving the planet, learning how to digitally sign a contract is easy. ✍️📃

Ditching the pen doesn't mean sacrificing security, however. Reputable platforms utilize cutting-edge technology to protect your data and ensure tamper-proof documents. The signing process is intuitive and accessible, catering to everyone, regardless of location or tech skills.

Ready to join the e-signature revolution? Here's your call to action:

  • Experience the ease for yourself: Grab a free trial with a leading e-signature platform.
  • Find your perfect match: Compare platforms and features on Appvizer, your guide to the digital signing world.
  • Start signing like a boss: Let e-signatures transform your contracting process today!

Embrace e-signatures and say goodbye to pens for good! 👋

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