Do you want to learn how to create an electronic signature?
Today, many businesses want to sign documents electronically and this can be done in a few different ways. The challenge is to ensure that these signatures are secure and follow legal values.
To do so, you may need an electronic signature certificate from a trusted third party. However, it's not that simple.
Throughout this article, you will find a complete guide on electronic signatures, 5 steps on how to create one, along with a list of the best electronic signature software.
An electronic signature or e-signature is a digital form of a traditional handwritten signature. It is used to sign documents online without the need to print them.
Electronic signatures can be divided into three groups:
Please note that this article deals with electronic signatures, not digital signatures. Digital signatures use cryptography security whereas electronic signatures don’t.
Here are the main differences between electronic signatures and digital signatures:
An electronic signature is a legal way to get consent or approval on electronic documents or forms. It can replace a handwritten signature in virtually any process.
To have the same legal values as a handwritten signature, electronic signatures must meet the following conditions:
Electronic signatures are just as legally binding as handwritten signatures and they are recognized by EU law via the eIDAS regulation.
To meet eIDAS regulations, you must use trusted third party software called certified providers. Certified providers can deliver legal signatures on behalf of their clients to safeguard their contracts.
A document signed online offers guarantees that strengthen your agreements, this includes:
Files of all types of formats can be signed electronically, this includes: DOC, XML, PDF, and JPG documents. However, it is recommended to use a PDF document to preserve and protect content. You can not be sure that your contract is protected with a word document for example, as they can be modified.
After choosing an electronic signature software that is a certified provider, you must sign in and upload your PDF document to the software.
The next step is to select the signing parties, check the document, and sign it!
Now that you have provided a trustworthy e-signature, you must send the PDF document to other signing parties and save your own copy!
Here is appvizer’s hand-picked selection of electronic signature software. The solutions listed below are certified providers which means that they have regular updates to comply with current regulations.
Yousign is an easy-to-use and legally-binding electronic signature software that can be used for all types of documents.
The benefits of using Yousign include:
DocuSign is a 100% online software solution that simplifies electronic signature processes. Recognized as an eIDAS certified provider, DocuSign is authorised to issue digital certificates, electronic seals and timestamps.
The benefits of using DocuSign include:
Eversign is a cloud-based e-signature platform that can be used by businesses of all types and sizes.
Eversign is easy-to-use and provides users with templates for multiple types of contracts or forms.
In these templates, you can:
Going paperless is not a trend, but an operational reality that speeds-up many business and administration processes.
And, by using online tools and promoting dematerialisation, businesses of all types and sizes can save time, money and become more competitive!
The world of digital contracts is just a click away: have you chosen your trusted third party for your e-signatures?