Online contract signing is one of the most important keys to the digital transformation of organizations; both companies and public procurement are involved. The main advantage of dematerialisation is the simplification of the process of signing and archiving contracts.
In this article, we explain how using contract dematerialisation has a competitive advantage in commercial (to gain customers) or HR (to recruit a profile that is in high demand in the market) contexts, for example. Adopting electronic signatures with an online tool is the solution to signing, having your contracts signed faster, and archiving them while retaining their legal value.
The dematerialisation of contracts is a process that is taking on an increasing importance within companies and public organizations, as part of their digital transformation.
Dematerialisation makes it possible to speed up the signing and archiving of contracts while guaranteeing their security.
The result: a triple reward for contract dematerialisation enthusiasts: save time, save money, and gain productivity.
The dematerialisation of contracts also raises the question of document management and archiving. Having a digital contract library with electronic records to store, archive, search and find contracts easily is a real competitive advantage.
Regulation (EU) No 910/2014 of the European Parliament and of the Council of 23 July 2014 Section 4, article 25 of the eIDAS Regulation indicates that:
A qualified electronic signature shall have the equivalent legal effect of a handwritten signature.
In other words, a digital contract is equivalent to a handwritten contract in the eyes of the law: they have the same legal value.
However, two conditions must be respected:
The advantages of dematerialisation are many. With regard to contracts more specifically, it:
Here are some use cases in which contracts can be dematerialised:
Dematerializing a contract can be done by:
Can we sign an employment contract online? Absolutely! All types of contracts can be signed electronically, as seen above. We can only advise you to adopt these processes entirely online for all your contracts, while avoiding scanning:
Do not depend on postal exchanges and the moving of signatories to guarantee the legal value of your documents any more. Dematerialisation ensures the explicit consent of the signatories as well as the inalterability of the documents, without having the disadvantages of paper.
Several software programs exist to electronically sign your documents, dematerialise your contracts, or simply manage your dematerialised contracts and thus make your company take the digital shift.
DocuSign is a recognized electronic signature solution. It reduces the signature workflow and speeds up the validation and signature of its users' contracts. DocuSign, certified in compliance with current standards (eIDAS, ANSSI, etc.), is positioned as a customer loyalty asset in its own right.
Docusign's strong points:
Some customers: Banque Casino, Urgo, Salesforce
UniverSign promises an average increase of 30% in the number of contracts signed with its users. This trusted third party also issues electronic certificates and allows contracts to be time-stamped.
Some customers: SFR, Total, SwissLife
Yousign allows you to sign, alone or with others, one online document or more, guaranteeing compliance with legal conditions. Available on mobile phones, this tool simplifies the signature process and saves valuable time spent on high value-added tasks, rather than time-consuming administrative tasks.
A trusted third party, Yousign is also an electronic safe for the legal archiving of your contracts.
Some customers: Bpifrance, Allianz, PMU
Finally, we offer you some advice on how to manage contracts in a paperless manner with complete peace of mind. When choosing your digital signature software, pay attention to: