KOMI Doc Essential is an electronic document management (EDM) solution designed to optimise the management, sharing and security of business information. This tool enables you to digitise, classify and easily retrieve all types of business documents, reducing dependency on paper and improving operational efficiency.

Aimed at small and medium-sized businesses with between 6 and 49 employees, KOMI Doc Essential meets the needs of companies looking to simplify their document flows and ensure information compliance.

Key features include

• automatic document capture and scanning,
• secure cloud storage
• intelligent search
• user access management,

KOMI Doc Essential saves a considerable amount of time and improves the fluidity of internal collaboration.

What are Konica Minolta's main features?

1-Optimised document management: intelligent searching, indexing and scanning

KOMI Doc Essential optimises document management by combining advanced search and automatic indexing with intelligent scanning functionalities. The system enables documents to be located quickly using intelligent filters and metadata, while automatically organising files according to predefined criteria to minimise manual filing. Seamless integration with Konica Minolta's bizhub multifunction printers makes it easy to convert paper documents into indexed digital files. The advanced OCR engine facilitates text extraction and instant retrieval of stored information.

2-Collaboration and secure sharing

The tool facilitates team collaboration by enabling instant document sharing while maintaining strict version control. Every modification is tracked, ensuring complete transparency and real-time tracking of updates.

3-Automation of document workflows

KOMI Doc Essential incorporates automation rules to streamline internal processes. For example, scanned documents can be automatically redirected to the right departments or sent for validation without manual intervention, speeding up administrative circuits.

4-Compliance with the 2026 e-invoicing reform

Anticipate legal obligations by adopting a solution compatible with the electronic invoicing reform scheduled for 2026. KOMI Doc Essential facilitates the transition to electronic invoicing by automating the processing of supplier and customer invoices, thereby reducing costs and processing times.

5-Integration with business software

The tool is compatible with the main office automation and ERP solutions, making it easy to integrate documents into existing business processes. This connectivity makes it possible to centralise all information and avoid the dispersal of files on different media.

Why choose Konica Minolta?

• Quick installation and immediate familiarisation: no need for a complex infrastructure or lengthy training courses. The intuitive interface allows teams to adopt it in just a few hours.
• Maximum document security: secure storage, granular access control and data encryption guarantee optimum protection against leaks and cyber-attacks.
• Instant access to documents, wherever you are: thanks to its cloud hosting, you can access files from any device (PC, tablet, mobile) without the need for VPNs or cumbersome configurations.
• Automate administrative tasks: no more time-consuming manual processes: automatic filing, transmission to the right departments, one-click validation.
• A high-performance search engine: find a document in seconds thanks to integrated OCR and intelligent filters - even with thousands of files stored.
• Native integration with Konica Minolta solutions: optimised for bizhub photocopiers, scanners and multifunction printers, it simplifies scanning and sharing without intermediate steps.
• A tool designed for VSEs and SMEs: no unnecessary complexity, no exorbitant costs. A turnkey solution for small organisations that want to save time and secure their document management.