Email tools Software

Communication software is an online solution designed to manage the sending and receiving of emails. Use communication software to manage your mails with ease.

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Our selection of 10 email tools software

Free versionFree trialFree demo

Paid version from €5.75 /month

Boost your team's productivity with a suite of applications designed for collaboration, communication and organisation.

From email and video conferencing to document creation and storage, this software has everything you need to streamline your workflow and get more done in less time. With real-time editing and commenting, seamless integration with other tools and automatic syncing across all devices, you can stay connected and productive no matter where you are.

Read our analysis about Google Workspace Benefits of Google Workspace

Real-time collaboration and seamless teamwork

Extensive integration with Google services and third-party apps

Cloud-based accessibility for work from anywhere

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Boost your productivity with this email tool. It analyses your inbox and prioritises important emails, whilst filtering out the rest.

With SaneBox, you can customise your inbox rules and set reminders. It also integrates with other tools such as CRM software, making it a versatile email management solution.

Read our analysis about SaneBox Benefits of SaneBox

Smart algorithm that detects your priorities

Saves an average of 2.5 hours per week

Advanced security with state-of-the-art encryption

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Automate your legal documents and streamline your workflow with this email tool software.

LegalBox simplifies document management by allowing you to create, store, and share legal documents online. Say goodbye to manual document creation and focus on your core business.

Read our analysis about LegalBox
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Free versionFree trialFree demo

Paid version from €2.50 /month

Secure your emails with end-to-end encryption and two-factor authentication. Protect your privacy with Mailfence's secure email tool.

Mailfence Secure Email offers a range of features to keep your communication private and secure. With end-to-end encryption, two-factor authentication, and digital signatures, you can be sure that only the intended recipient can read your messages.

Read our analysis about Mailfence Secure Email
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Free versionFree trialFree demo

Paid version from €50.00 /month

Streamline your email management with a comprehensive email tool that offers features like email tracking, scheduling, and templates.

Pikcio's email tool allows you to track your emails' delivery and open rates, schedule emails to be sent at a later time, and create email templates for faster and more consistent communication. Say goodbye to cluttered inboxes and hello to efficiency.

Read our analysis about Pikcio
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Free versionFree trialFree demo

Pricing on request

Boost your email campaigns with this powerful tool. Automate and personalise your messages, track performance metrics and improve customer engagement.

Optimails enables you to create and send effective email campaigns with ease. Its automation features allow you to schedule and segment your messages, while personalisation options ensure that your content resonates with your audience.

Read our analysis about Optimails
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Streamline communication across platforms with this email tool for Slack and MS Teams. Manage emails and social media messages with ease.

Say goodbye to the hassle of juggling multiple communication channels. This software centralizes all your messages, allowing you to respond to emails and social media messages from a single platform. With its user-friendly interface, you can easily manage and prioritize messages to keep your inbox organized.

Read our analysis about MailClark for Slack & MS Teams Benefits of MailClark for Slack & MS Teams

Used by more than 12 000 teams in 70 countries

Learn more To MailClark for Slack & MS Teams product page
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Free versionFree trialFree demo

Pricing on request

Enhance your email experience with advanced features for Office 365. Streamline email signatures, autoresponders, and more with this powerful tool.

CodeTwo for Office 365 offers a comprehensive suite of email management tools to help you save time and improve productivity. From customisable email signatures to automatic email replies, this software simplifies your email workflow. With CodeTwo, you can easily manage email rules, templates, and more, all from a single, user-friendly interface.

Read our analysis about CodeTwo for Office 365
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Free versionFree trialFree demo

Pricing on request

Enhance your email communication with a powerful cloud-based tool. Manage signatures, disclaimers, and branding across all devices with ease.

Say goodbye to the hassle of managing email signatures and disclaimers. Customise templates, add promotional banners, and enforce company-wide policies with Exclaimer Cloud Office 365. Compatible with all devices, it's the perfect solution for businesses of any size.

Read our analysis about Exclaimer Cloud Office 365
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Free versionFree trialFree demo

Paid version from US$15.00 /month

Streamline your email management with this powerful software. Organize your inbox, collaborate with your team, and automate your workflows for increased productivity.

With this software, you can easily manage multiple inboxes, assign tasks to team members, and set up rules for automated actions. Plus, the intuitive interface makes it easy to use for anyone on your team.

Read our analysis about Front App
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Email tools software: purchase guide

What is an email tool?

Today, email tools have become a necessity. These tools, sometimes integrated into Office Suites, have many features. You can manage your messages: send and receive emails, synchronize data, quickly search, integrate filters or group multiple accounts. You have an intuitive interface that can be configured according to your needs. In addition, you can protect your mailbox by identifying non-relevant messages (SPAM) and place them in a dedicated folder. Your email privacy is well protected! Find all our guides on communication software to manage your emails.

Why should you use an email tool?

Do you limit yourself to a basic Gmail address to manage all of the mails of your company? It's not easy to manage a large number of emails received and know if they are correctly processed! That's why IT suppliers have designed email tools.

By using an email tool, your company's communication and exchanges between your employees are more fluid. Email tools offer you basic features for sending and receiving emails. There are several types of communication software and you must first and foremost define your email management needs.

What are the features of email tools?

Email tools provide a plethora of features. Among them you can find:

  • Automatic detection of unwanted messages and anti-spam;
  • Integration of filters to select the emails you are looking for more quickly;
  • An intuitive interface configured according to your company's needs;
  • Consolidate all your email accounts on a single interface;
  • A shared agenda with the possibility to link emails;
  • Keep track of the status of your messages to see if they are "read", "processed", "unprocessed";
  • Monitor email account flows. This way you can follow the processing of emails received by your company from the messaging software;
  • Reading statistics and efficiency indicators of your mail server;
  • E-mails shared by the employees involved. No need to forward an email to your employees so they can check it. All the collaborators selected in the mail server can exchange information about an email without overloading and without duplication. 
  • Find response templates saved by your email. Standardize your responses to recurring requests to make it easier to process your emails. 

What are the benefits of using email tools?

The professional version of Gmail, Yahoo Mail, Mozilla Thunderbird or Livemail are perfect messaging solutions to meet your company's expectations. A real tool for supervision and collaborative management, professional messaging software is an undeniable asset for companies of all sizes. The email program will take advantage of:

  • Saving time to manage your email
  • Greater collaboration around the emails exchanged
  • The traceability of incoming emails
  • Securing information related to the company by encrypting data
  • A more professional image with your prospects and customers thanks to a personalized domain name messaging system
  • A mail server also accessible on your smartphone after authentication
  • The use of an IMAP (Internet Message Access Protocol) for faster searches and storage on a dedicated server with a secure connection;
  • Reading and using your email offline
  • The easy configuration of your email account

A Free Software or a Paid Version?

It all depends on what you are going to need from your corporate email software. It is up to you to clearly define your company's needs in terms of email accounts. The free version of the personal Gmail account is very limited. By opting for the paid version of Gmail, you have access to a wide range of features at a decreasing cost depending on the options selected and the number of employees using this mail server.

However, Windows Live Mail guarantees advanced features in its free version. This mail server also offers you the possibility to synchronize your data by linking them to your calendar or contacts. This is convenient for making appointments, it is also easy to set up on your computer and the computers of your employees.

By choosing a paid corporate email software, you have the ability to customize your address to your company's own. For example: firstname.lastname@company.com. Moreover, the storage space is much larger than that of a common personal messaging system.

Go further by choosing a corporate email software and enjoy a clearer view of incoming email flows, attachments and how your employees handle each email.

Email tools softwares: Q&A

Email tools software works by integrating with your email client to provide additional features such as email tracking, scheduling, and templates. It can also help with email management by automatically sorting and prioritising emails.

When looking for email tools software, features such as email tracking, scheduling, templates, and automation should be considered. It's also important to look for software with good integration capabilities and security features.

Email tools can benefit your company by improving productivity, increasing efficiency, and providing better customer engagement. With features such as email tracking and automation, you can save time and focus on important tasks.

Some of the best email tools software options include Mailchimp, Hubspot, and Sendinblue. These software options offer a range of features such as email tracking, automation, and templates, as well as good integration capabilities and user-friendly interfaces.

There are several free email tools software alternatives available, such as Mailtrack, Boomerang, and Hiver. These software options offer features such as email tracking, scheduling, and templates, but may have limited functionality compared to paid options.