Top 4 best project management programs in 2021

Successful project management relies on using the best project management programs for your company.

But the offer on the market is wide and it can be difficult to make the right choice.

"Which solution best meets your business needs?"

"What functional coverage do you need?"

"What degree of collaboration seems necessary for the proper execution of missions?"

These are all questions you are probably asking yourself.

To help you make the right decision, we have selected high-performance solutions suitable for different types of projects and teams. Find the one that best suits your needs by checking out our comparison of the best project management programs 2021.

There are many ways to manage a project, and the methodologies adopted differ from one organization to another (Agile, traditional methodology, other).

After having clarified that point, we can say that a good project management program is able to align itself with the way your company works, and evolve with it.

However, we have identified some essential features that have guided our choice. These include, for example

• Task allocation,
• filtering and sorting tasks,
• setting deadlines, etc.

In addition, a good software package must offer at least one of the following possibilities to be complete:

• Kanban board view,
• Gantt chart view,
• Scrum view.

Finally, completing a project requires optimal collaboration and communication. This is why features such as file sharing and chat are welcome. Reports and other roadmaps are appreciated for reporting on the progress of the project to the various stakeholders, during steering committee meetings, for example.

Start-ups were the first users of Asana for one main reason: they are all looking for efficient tools with the best value for money, and Asana fits perfectly into this need. Asana also works equally well for freelancers and self-employed people (for the task management part), product development/management teams, marketing teams and large companies transitioning to Agile. Consulting firms can also work with Asana to collaborate with their clients.

On the individual side, Asana is popular with marketers, project managers, and employees in general, from the most creative to the most administrative. Some will find it a structuring framework and others a liberating and transparent environment.

Asana is uniquely positioned on the spectrum of collaborative platforms, which is full of innovative solutions. Here are the main differentiating features of Asana:

• Clarity of information is the top priority. No matter how many tasks and information you have, Asana keeps your workspace uncluttered.
• Agility: Asana simplifies and makes traditional work organisation more flexible. Everyone contributes to one (or more) task(s) and a person is designated to complete it. The whole thing is transparent and brings together strategy and operations in the interest of the project.
• Adaptability: Asana offers many different views, sorting options and filters allowing each person to navigate through the project information according to their personal workflow and/or needs.
• Centralisation: Asana is intended to become a collaborative hub that absorbs collaborative uses, formal and informal communication, document management and much more thanks to the hundred or so possible integrations (Google Drive, DropBox, Slack, etc.). The centralisation of information reinforces the tool's ability to support productivity.
• Universality: Asana is suitable for a freelancer looking for a task manager, to a company with several hundred employees looking for a PPM (Project Portfolio Management) solution for complex projects. The different views and the flexible user experience allow any type of user to successfully use the software.

Asana is an exceptionally good productivity solution on the market. However, it should not be confused with large-scale project management software that involves extensive risk, budget and resource management. For everything else, Asana offers the best in collaboration and productivity today. Its free version is very satisfactory for up to 10 users. Smaller companies can upgrade to the premium version as soon as they feel the need before reaching the limit of 15 free users.

We know that Trello is used in large groups such as Google and Ebay who have decided to use Trello to simplify their project management, but what about small companies?

In reality, Trello is perfectly suited to any company or group of students who want to manage a project. The tool is extremely flexible, and this is reflected in their sales offer.

Trello is an ever-evolving application with workflow automation features that allow teams to work effectively both remotely and in person.

Designed specifically to facilitate team collaboration, the tool can be customized to accommodate the workflow of collaborators in many professions. The Kanban board view is the most popular and well-known section of the platform. It allows the use of other visualisation tools such as timeline and calendar views to anticipate possible delays in the roadmap.

Trello is divided into 3 areas:

• Boards: these are workspaces dedicated to a particular project, they are shared between users, and can change form according to the needs expressed: from the map view, to the timeline view or the more general dashboard view.
• Lists: these are simply spaces that can accommodate a number of cards, making it easier to move them around, archive them and organise them in general.
• Cards: these are simply the tasks to be carried out, to which we add all the necessary information and documents, the deadlines, as well as the parties involved in the resolution of the task. All the information passed to the employees will be grouped in a series of cards belonging to different display boards. These cards can then hold documents, checklists or attachments. Trello cards can also be used to receive feedback from other employees and project managers, thus reinforcing the adoption of positive management practices.

Trello is an easy-to-use software that allows you to keep track of every single element. The workspace is divided into notice boards, which in turn are divided into lists, which contain tabs. We can compare Trello to a kind of blackboard, where you can create lists of tasks and reorder them at will.

Trello can be used with any browser, and there is also a mobile application (iOS and Android) that offers the possibility of accessing your documents and working on your project from anywhere at any time.

ClickUp is a project management software that combines the features of several applications. In fact, the motto of this software is: 'one app to replace them all'. It proves to be an excellent project management solution for SMEs and large groups. This software includes all the classic functionalities expected in this category of software, particularly in terms of task management available in SaaS mode, but with an interface and features that go well with teams working according to Agile and Scrum methodology.

• Creation of simple and complex tasks with reminders;
• Creation of documents, spreadsheets and knowledge bases to share with your co-workers;
• Chat module that allows you to discuss projects with interested collaborators;
• Planning tasks and activities using calendars, timelines and Gantt charts;
• An easy-to-use customised application;
• Ability to choose the most relevant view to display the different tasks to be done during a defined time: list view, counting view, calendar view and more;
• Customisation of the digital workspace: choose the different functions you want to use, change the colours to make tasks more easily identifiable and use the different statuses to classify your tasks and gain efficiency.

Clickup is the perfect software for all teams working in agile mode who want to have customised design and control over product development on a single platform.

The platform allows for deep modularity thanks to multiple additional tools, like 'ClickApps', offering the possibility to use the software according to personal needs.

ClickUp also features essential functionality such as Assigned Comments, LineUp™, and the Box view for unprecedented staff management.

ClickUp's flexibility, simplicity and ease-of-use place it at the top of the category defined as the 'next generation of business programs'.

Over 80,000 teams in diverse industries around the world rely on monday.com, from large companies like Wix and The Discovery Channel, to small businesses starting their adventures.

Monday.com is a work operating system (Work OS), a cloud-based software platform where teams build custom workflow apps. It allows teams to plan, and track projects, and every day work. It is a project management platform which helps you to manage complex and any sort of projects.

Furthermore, it is suitable for businesses and companies of all sizes. Information from external sources can be collected, it centralizes all workflow in one place which help teams to communicate better.

Monday.com uses automation to speed up tasks and increase visibility. It is adaptable because it is visible by everyone in the company, and is flexible because tasks can be verified and done by anyone who has access to them.

• Easy to use: It is easily adaptable, and no coding is required. It possesses a very colorful interface. An easy design that simply demonstrates how to add contacts and columns to your list, and how to edit and move your contacts.
• Whether you're tracking leads, managing sales pipelines or onboarding customers, monday.com is fully customizable, so your team can get started instantly. It is very user-friendly, but if you have ​​any issues, Monday’s customer support team is available via chat 24/7.
• Multiple project views: You can assess the situation at a glance and get an instant view of your entire sales process with intuitive and visually appealing dashboards. Boards can be created for tasks organizations, allocations and deadlines. You can go from the Gantt Chart View for your project plans to Chart View for tracking progress
• Integration: You can easily connect external apps or data to your Monday workspace, such as Google Drive, Excel, Jira, Slack, Gmail and Mailchimp etc. or synchronize your data on a central platform by connecting monday.com to the tools you already use.
• Task automation: Almost every operation can be automated, which reduces the risk of human errors for repetitive tasks. Set up alerts and notification reminders, so you are always up-to-date. If a task is overdue, Monday notifies the project manager in real-time.
• Customizable templates: Monday offers an array of templates for ​​contact management, customer onboarding as well as events management
• Great reporting: The reports are very flexible, and personable. You can create reports which focus on workers' performance and check the detailed progress of a single or multiple projects at once.

It possesses extreme visibility which emphasizes on clarity and making it one of the top visual management software. It provides board views with numerous features like Gantt and Kanban which motivates the worker.

• Collaboration and communicationare made easy. Employees can tag or comment on the boards for everyone quick reactions, and for everyone to see. It keeps everyone from any team member or department in the loop. With centralization, vital information is not missed. Which brings us to delegating tasks, once a task is briefed, with the necessary information, you just have to add the worker. He will automatically see what needs to be done, or any other for that matter.
• Mobile: You can use any device that you want, which allows you to be efficient wherever you are. You can also choose to use the app for both Android and iOS
• Multiple integration are accepted, making synchronization easier.

To choose the right project management software, it is essential to understand your needs beforehand.

To get started, identify how you want to work, which project management methodology you are planning to adopt. The agile methodology? Or on the contrary, do you use classical methods such as the V-cycle? Maybe both, depending on the type of task?

This series of questions to be asked in the preliminary phase will allow you to define the features you need, such as :

• the Kanban method,
• the Gantt chart,
• the Scrum method,
• the management of backlogs, etc.

Next, you must consider the question of the goals of the projects. Indeed, the requirements will not be the same from one company to another.

Thus, structures that carry out small projects will probably find the ideal solution in software that manages simple managerial tasks, such as:

• creating tasks and defining their deadlines,
• assigning them to the right collaborator,
• monitoring progress.

However, larger and/or more complex projects will require broader functional coverage, including budget and resource management. Larger companies will also opt for project portfolio management software, which allows them to compare and prioritise projects.

Finally, as your business evolves, it is important that your ambitions enter the equation. To avoid switching to a new solution as soon as your needs change, we suggest you study the possibilities for evolution and customisation of each software, and put them in perspective with your growth opportunities.