Successful project management relies on using the best project management programs for your company.
But the offer on the market is wide and it can be difficult to make the right choice.
"Which solution best meets your business needs?"
"What functional coverage do you need?"
"What degree of collaboration seems necessary for the proper execution of missions?"
These are all questions you are probably asking yourself.
To help you make the right decision, we have selected high-performance solutions suitable for different types of projects and teams. Find the one that best suits your needs by checking out our comparison of the best project management programs 2021.
What are the selection criteria?
There are many ways to manage a project, and the methodologies adopted differ from one organisation to another (Agile, traditional methodology, other).
After having clarified that point, we can say that a good project management program is able to align itself with the way your company works, and evolve with it.
However, we have identified some essential features that have guided our choice. These include, for example
- Task allocation,
- filtering and sorting tasks,
- setting deadlines, etc.
In addition, a good software package must offer at least one of the following possibilities to be complete:
- Kanban board view,
- Gantt chart view,
- Scrum view.
Finally, completing a project requires optimal collaboration and communication. This is why features such as file sharing and chat are welcome. Reports and other roadmaps are appreciated for reporting on the progress of the project to the various stakeholders, during steering committee meetings for example.
Who is Trello for?
We know that Trello is used in large groups such as Google and Ebay who have decided to use Trello to simplify their project management, but what about small companies?
In reality, Trello is perfectly suited to any company or group of students who want to manage a project. The tool is extremely flexible, and this is reflected in their pricing options.
What are the features of Trello?
Trello is an ever-evolving application with workflow automation features that allow teams to work effectively both remotely and in person.
Designed specifically to facilitate team collaboration, the tool can be customised to accommodate the workflow of collaborators in many professions. The Kanban board view is the most popular and well-known section of the platform. It allows the use of other visualisation tools such as timeline and calendar views to anticipate possible delays in the roadmap.
Trello is divided into 3 areas:
- Boards: these are workspaces dedicated to a particular project, they are shared between users, and can change form according to the needs expressed: from the map view, to the timeline view or the more general dashboard view.
- Lists: these are simply spaces that can accommodate a number of cards, making it easier to move them around, archive them and organise them in general.
- Cards: these are simply the tasks to be carried out, to which we add all the necessary information and documents, the deadlines, as well as the parties involved in the resolution of the task. All the information passed to the employees will be grouped in a series of cards belonging to different display boards. These cards can then hold documents, checklists or attachments. Trello cards can also be used to receive feedback from other employees and project managers, thus reinforcing the adoption of positive management practices.
Why choose Trello?
Trello is an easy-to-use software that allows you to keep track of every single element. The workspace is divided into notice boards, which in turn are divided into lists, which contain tabs. We can compare Trello to a kind of blackboard where you can create lists of tasks and reorder them at will.
Trello can be used with any browser and there is also a mobile application (iOS and Android) that offers the possibility of accessing your documents and working on your project from anywhere at any time.
Who is Asana for?
Start-ups were the first users of Asana for one main reason: they are all looking for efficient tools with the best value for money, and Asana fits perfectly into this need. Asana also works equally well for freelancers and self-employed people (for the task management part), product development/management teams, marketing teams and large companies transitioning to Agile. Consulting firms can also work with Asana to collaborate with their clients.
On the individual side, Asana is popular with marketers, project managers, and employees in general, from the most creative to the most administrative. Some will find it a structuring framework and others a liberating and transparent environment.
The strengths of Asana
Asana is uniquely positioned on the spectrum of collaborative platforms, which is full of innovative solutions. Here are the main differentiating features of Asana:
- Clarity of information is the top priority. No matter how many tasks and information you have, Asana keeps your workspace uncluttered.
- Agility: Asana simplifies and makes traditional work organisation more flexible. Everyone contributes to one (or more) task(s) and a person is designated to complete it. The whole thing is transparent and brings together strategy and operations in the interest of the project.
- Adaptability: Asana offers many different views, sorting options and filters allowing each person to navigate through the project information according to their personal workflow and/or needs.
- Centralisation: Asana is intended to become a collaborative hub that absorbs collaborative uses, formal and informal communication, document management and much more thanks to the hundred or so possible integrations (Google Drive, DropBox, Slack, etc.). The centralisation of information reinforces the tool's ability to support productivity.
- Universality: Asana is suitable for a freelancer looking for a task manager, to a company with several hundred employees looking for a PPM (Project Portfolio Management) solution for complex projects. The different views and the flexible user experience allow any type of user to successfully use the software.
Why choose Asana?
Asana is an exceptionally good productivity solution on the market. However, it should not be confused with large-scale project management software that involves extensive risk, budget and resource management. For everything else, Asana offers the best in collaboration and productivity today. Its free version is very satisfactory for up to 10 users. Smaller companies can upgrade to the premium version as soon as they feel the need before reaching the limit of 15 free users.
Who is Clickup for?
ClickUp is a project management software that combines the features of several applications. In fact, the motto of this software is: 'one app to replace them all'. It proves to be an excellent project management solution for SMEs and large groups. This software includes all the classic functionalities expected in this category of software, particularly in terms of task management available in SaaS mode, but with an interface and features that go well with teams working according to Agile and Scrum methodology.
The strengths of Clickup
- Creation of simple and complex tasks with reminders;
- Creation of documents, spreadsheets and knowledge bases to share with your co-workers;
- Chat module that allows you to discuss projects with interested collaborators;
- Planning tasks and activities using calendars, timelines and Gantt charts;
- An easy-to-use customised application;
- Ability to choose the most relevant view to display the different tasks to be done during a defined time: list view, counting view, calendar view and more;
- Customisation of the digital workspace: choose the different functions you want to use, change the colours to make tasks more easily identifiable and use the different statuses to classify your tasks and gain efficiency.
Why choose Clickup?
Clickup is the perfect software for all teams working in agile mode who want to have customised design and control over product development on a single platform.
The platform allows for deep modularity thanks to multiple additional tools, like 'ClickApps', offering the possibility to use the software according to personal needs.
ClickUp also features essential functionality such as Assigned Comments, LineUp™, and the Box view for unprecedented staff management.
ClickUp's flexibility, simplicity and ease-of-use place it at the top of the category defined as the 'next generation of business programs'.
|Software name||Target||Project management methodology||Major strengths||Prices|
|Asana||SMEs and large companies||
Agile methodologies with Scrum integration
5.Organisation by teams
6.Organisation by projects
£0 (up to 15 users)
2.Premium version: £7.75
3.Enterprise version: On request
|Trello||SMEs and large companies||Agile methodologies with Scrum integration||
1.Calculation of budgets
3.Business Process Automation
Business class version: $10
per user per month billed annually
Entreprise versione: contact sales
|Clickup||SMEs and large companies||Traditional and agile methodologies, with excellent integration with the Scrum framework||
3.Automatic Time Capture
Paid Version: £4.20/per member per month
Some tips for choosing your project management software
To choose the right project management software, it is essential to understand your needs beforehand.
To get started, identify how you want to work, which project management methodology you are planning to adopt. The agile methodology? Or on the contrary, do you use classical methods such as the V-cycle? Maybe both, depending on the type of task?
This series of questions to be asked in the preliminary phase will allow you to define the features you need, such as :
- the Kanban method,
- the Gantt chart,
- the Scrum method,
- the management of backlogs, etc.
Next, you must consider the question of the goals of the projects. Indeed, the requirements will not be the same from one company to another.
Thus, structures that carry out small projects will probably find the ideal solution in software that manages simple managerial tasks, such as:
- creating tasks and defining their deadlines,
- assigning them to the right collaborator,
- monitoring progress.
However, larger and/or more complex projects will require broader functional coverage, including budget and resource management. Larger companies will also opt for project portfolio management software, which allows them to compare and prioritise projects.
Finally, as your business evolves, it is important that your ambitions enter the equation. To avoid switching to a new solution as soon as your needs change, we suggest you study the possibilities for evolution and customisation of each software, and put them in perspective with your growth opportunities.