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Expense Management Software

Expense Management Software is finance and accounting software that will help you quickly enter your reimbursement claims for expenses incurred during your professional activity.

easyap

Efficient Invoicing Solution for Businesses

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Streamline your expense management with our software. Easily track expenses, automate approvals, and generate reports.

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With our software, you can easily upload receipts, categorize expenses, and set up approval workflows. The software can also integrate with your accounting software, allowing for seamless data transfer. Plus, our reporting features provide valuable insights into spending patterns and help identify areas for cost savings.

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Sabbatic

Streamline Expense Reporting for Professionals

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Simplify your expense management with our software. Track and categorise expenses, generate reports, and stay on top of your budget.

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Sabbatic is the ultimate expense management tool for businesses of all sizes. Our software streamlines the expense tracking process, allowing you to easily categorise expenses, generate custom reports, and set spending limits. With Sabbatic, you'll have complete control over your budget, saving you time and money.

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Solmicro

Streamlined ERP Solutions for Enhanced Business Efficiency

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Streamline your expenses with our cloud-based solution. Easily track, manage and approve expenses with our intuitive interface.

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Our expense management software provides real-time visibility into your company's spending. With customisable workflows and automated processes, you can reduce errors and save time. Plus, our mobile app allows for easy expense submission and approval on-the-go.

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Okticket

Streamlined Travel Management Solution for Businesses

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Streamline your expense management process with our software. Track expenses, submit and approve requests, and generate reports all in one place.

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Say goodbye to manual expense tracking and approval processes. With our software, you can automate the entire process, reducing errors and saving time. Plus, our reporting feature provides valuable insights into your company's spending habits.

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nomastickets

Streamline Event Management Tickets Effortlessly

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Streamline your expense management with this software. Easily track expenses and generate reports in no time.

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Say goodbye to manual expense tracking and tedious report generation. This software simplifies the process by automating expense tracking and generating reports with just a few clicks. Keep track of expenses, categorize them, and get a clear overview of your spending habits.

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Olivia

Streamline HR Processes with Intuitive HR Software

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4.5
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Streamline your expense management with an easy-to-use software that simplifies tracking, approval, and reporting.

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Say goodbye to manual data entry and tedious spreadsheets. This software automates expense tracking, integrates with popular accounting systems, and provides real-time visibility into spending. Plus, it's mobile-friendly, allowing employees to submit expenses on the go.

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DevoluIVA

Streamline Expense Management Effortlessly

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Streamline your expenses and save time with our powerful expense management software.

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Our software simplifies expense tracking, automates approval processes, and provides real-time data insights to help you make informed financial decisions. Say goodbye to manual expense reporting and hello to efficiency.

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Xpense

Advanced Expense Management Software for Businesses

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Manage expenses with ease. Track, approve and process expenses quickly and accurately with our cloud-based expense management software.

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Our software simplifies expense management, allowing you to easily track expenses, approve or reject claims, and generate reports. With automated workflows and real-time data, you can streamline the expense process, saving time and reducing errors. Plus, our mobile app makes it easy to submit expenses on-the-go.

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EVOHRP.NsT

Advanced HR Management for Dynamic Teams

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Streamline your expense management with our software. Manage expenses, automate approvals, and generate reports efficiently.

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With our software, you can easily track and categorise expenses, set spending limits, and automate approval workflows. The software also integrates with your accounting system, allowing you to generate accurate reports and gain insights into spending patterns. Say goodbye to manual expense management and hello to a more streamlined process.

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Spesenfuchs

Streamline Expense Management with Ease

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Paid version from €5.00 /month

Streamline your expense management process with powerful software that simplifies tracking, approvals, and reimbursements.

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Say goodbye to manual expense reporting and hello to a more efficient workflow. With our software, you can easily capture receipts, allocate expenses, and generate reports. Plus, our automated approval process ensures timely reimbursements and reduces the risk of errors.

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PayEm

Streamlined Expense Management for Businesses

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4.9
Based on +200 reviews
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Streamline expense tracking with automated management, real-time reporting, and intuitive user interfaces designed for easy approvals and budgeting.

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PayEm offers a comprehensive solution for expense management that enhances efficiency with features like automated expense tracking, real-time reporting, and user-friendly interfaces. Users can benefit from streamlined approval processes and robust budgeting tools, all of which contribute to better expense control and transparency. By simplifying how expenses are managed, teams can focus more on their core activities while maintaining financial accuracy and compliance.

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Neo

Streamline Project Management with Innovative Tools

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5.0
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Streamline expense tracking with comprehensive reporting, receipt scanning, and seamless integration with accounting software.

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Neo offers a robust expense management solution that provides users with the tools to efficiently track and manage expenditures. Key features include comprehensive reporting for deeper insights into spending patterns, intuitive receipt scanning that simplifies data entry, and seamless integration with popular accounting platforms, which enhances workflow efficiency. This combination ensures that businesses have greater control over their expenses while saving time on administrative tasks.

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Procurify

Streamline Your Purchasing Process with Procurement Software

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4.5
Based on +200 reviews
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Streamline expense management with real-time tracking, automated approval workflows, and comprehensive reporting tools for better financial oversight.

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Procurify enhances expense management by offering features such as real-time expense tracking, which allows users to monitor spending as it occurs. Its automated approval workflows simplify the authorisation process, ensuring faster processing of expenses while maintaining compliance. Additionally, detailed reporting tools provide valuable insights into financing patterns, empowering organisations to make informed budgeting decisions. With these capabilities, it promotes financial awareness and control over company expenditures.

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SAP Concur

Streamline Business Expenses & Travel Management

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4.5
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Streamline expense reporting, automate approvals, and manage travel bookings efficiently, all while ensuring compliance and maximising visibility into spending.

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SAP Concur offers a comprehensive solution for managing expenses with features that streamline the entire reporting process. Users can automate the approval workflow, reduce manual entries, and efficiently manage travel arrangements. The software enhances compliance with regulatory demands and gives organisations greater insight into their spending habits. This enables more informed financial decisions and helps businesses optimise their budget allocations.

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ExpensePoint

Streamline Expense Management Effortlessly

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4.9
Based on +200 reviews
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Streamline expense tracking with automated approvals, mobile receipt capture, real-time reporting, and budgeting tools to optimise financial control.

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ExpensePoint offers a comprehensive suite of features designed to enhance expense management. Key functionalities include automated approval workflows that reduce processing time, mobile receipt capturing for ease of submission, and real-time reporting for better visibility of expenditure. Additionally, it provides budgeting tools to help organisations maintain financial control and make informed decisions. This software caters to businesses looking for efficiency and transparency in their expense processes.

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Egencia

Streamlined Business Travel Management Software

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4.0
Based on +200 reviews
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Streamline expense tracking with automated reporting, intuitive interfaces, and robust analytics for better budget management.

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Egencia enhances expense management by providing automated tracking and reporting capabilities that simplify financial oversight. Its intuitive interface facilitates ease of use, allowing businesses to manage expenses more effectively. With robust analytics tools, users can gain valuable insights into expenditure patterns, empowering informed budget decisions and optimising spend efficiency. This powerful combination of features ensures that organisations can maintain control over their travel and expense processes seamlessly.

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Notes de Frais

Expense Management Simplified for Businesses

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Paid version from €12.00 /month

Streamline expense management, automate approvals, and boost productivity with this cloud-based solution.

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Our software offers real-time expense tracking, automatic currency conversion, and integrated receipt capture, making it easy to manage expenses on the go. With customisable expense categories and detailed reporting, you can gain valuable insights into your spending and optimise your budget.

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Billbeez

Efficient Financial Management for Professionals

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5.0
Based on 10 reviews
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Streamline your business expenses with our powerful expense management software. Manage receipts, track expenses, and generate reports seamlessly.

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Our software offers a user-friendly interface that simplifies the process of managing expenses. With real-time visibility into spending, you can easily track expenses and generate accurate reports. Plus, our receipt scanning feature eliminates manual entry, saving you time and reducing errors.

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Emburse Certify Expense

Effective Expense Management for Streamlined Operations

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4.7
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Streamline expense management with automated processes, real-time data, and mobile accessibility.

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Say goodbye to manual expense reports and hello to a user-friendly platform that simplifies expense tracking, approvals, and reimbursements. With Emburse Captio, you can easily manage expenses on-the-go, access real-time data for better decision making, and reduce errors and fraud.

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ClaimsVISION

Streamline Claims Management for Optimal Efficiency

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4.5
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Streamline your expense management with our SaaS software. Easily submit, approve and track expenses, while gaining real-time visibility into spending.

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Our software simplifies expense management by automating the submission and approval process. Users can easily upload receipts, while managers can set spending limits and track real-time spending to ensure compliance. Gain valuable insights into spending trends and make informed decisions to optimize your budget.

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Expense Management software: purchase guide

What is Expense Management Software?

Definition

With Expense Management Software you can immediately submit claims for professional expenses to the person in charge of validating them (manager, accountant, manager, etc.), saving time and money.

Requests are then validated in expense reports and expenses are reimbursed.

How Does it Work?

Cloud-based Expense Management Solutions work in two ways.

First, it is an HR portal or a mobile application (smartphone and tablet) that allows your employees to record their business expenses:

  • Complete a reimbursement claim form.
  • Add a supporting document (invoice or ticket photo).
  • Send the request to the person in charge for approval.

The director, manager, or HR manager of a small business has an IT tool to manage the requests received and approve expenses:

  • Via a Web browser (or a mobile device), it accesses a dashboard on which it has a global view of requests. 
  • One by one, it examines each request: whether or not it accepts them.

An accepted note automatically triggers the employee's refund and the recording of the transaction in the company's general accounts.

Employees are notified automatically of the decision of their supervisor.

What are the main features of Expense Management Software?

The main features of expense management software include:

  • Entering expense reports
  • The management of supporting documents
  • The request for reimbursement
  • Refund validation
  • Payments management
  • Expense archiving
  • Spend management

Free or paid expense management software is increasingly accompanied by mobile apps that allow you to take a picture of the invoice that will accompany the refund request. Some software programs even offer to complete the expense report in advance by recognizing the words and numbers on the invoice (OCR technology).

Other valuable features allow you to save significant time in your business expense management and reimbursement process. Among them:

  • Management of travel expenses in real-time (mileage, mission expenses, etc.), URSSAF fees, etc.
  • Accounting exports (CSV, PDF).
  • Recognition of bank data.
  • Definition of approval workflow (single or multi-level) and follow-up of requests.
  • The offline mode of mobile applications.
  • Etc.

On the application dashboard, you can access graphs, performance indicators (KPIs), and reports to monitor and analyze your business expenses by type, category, etc.

Who uses expense management software?

A self-employed entrepreneur or a small company (very small, small SMEs, startups) does not necessarily need an HR solution dedicated to expense reports. Accounting software is sufficient to manage the few expense reports: record the accounting entry, write it on the employee's pay statement, or send them to the accountant.

A larger structure (ETI, large company) has every interest in having an expense report tool to help HR, financial and accounting departments save time and productivity.

What are the benefits of using expense management software?

Expense management software simplifies the time-consuming process of managing business expenses. Cross-functional, it is beneficial to almost all functions. However, it has some disadvantages.

Advantages

  • No need to manage paper expense reports, everything is scanned and managed with a configurable and intuitive application.
  • You process your employees' expenses more quickly and no longer capitalize part of your cash flow at the beginning of the month to reimburse expense advances.
  • This management tool streamlines some time-consuming administrative tasks related to personnel management. It improves the company's accounting management and project management (costs can be charged to certain tasks or projects).
  • This software improves sales management and customer relations: actual costs are automatically used as supporting documents for certain quotes and invoices sent to customers.
  • The software is fully integrated with time tracking, business travel management and business travel tools.
  • It ensures perfect tracking of the costs incurred.

Disadvantages

  • Employees may be tempted to turn all their purchases into expense reports. Within a large organization, the HR manager will have difficulty filtering all requests to identify relevant requests
  • To be effective, the tool must be compatible with the majority of software used in the company: online invoicing software, ERP, project management, accounting, payroll, other management applications. Some organizations will prefer to use a full HRIS rather than a stand-alone solution whose integration may be problematic

How to Choose an Expense Management Software?

Choosing the right expense management solution requires improving the working conditions of all employees:

  • Employees must be able to enter their claim and create their expense reports easily. They must also be able to check their balance/expense account.
  • Managers and accounting administration must be able to validate expenses quickly, consolidate monthly amounts to be reimbursed and create accounting data without reentering data.

The cost of an expense management solution should also be considered. This generally varies according to the number of users or monthly notes to be processed.

The Latest Trend: The Expense Card

Some software companies such as Spendesk are revolutionizing the expense report by eliminating expense advances with their expense report cards.

This is an IT solution that combines the functionalities listed above, but also offers a personal Mastercard style payment card (physical and virtual) distributed to employees.

Employees no longer have to make expense advances. They pay directly with their company's business card up to the limit of available credit. The employee is managed by the HR manager who can better manage the resources of his company.

To find out everything you need to know about managing reimbursements, discover our guides on expense management.

Expense Management softwares: Q&A

How does expense management software work?

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Expense management software automates the process of expense reporting by allowing users to scan receipts, categorize expenses, and submit claims for approval. The software integrates with corporate credit cards and accounting systems to provide real-time visibility into company spending.

What features should I look for when choosing expense management software?

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Look for software that offers mobile app functionality, automated receipt scanning, policy compliance checks, and integration with accounting systems. Reporting and analytics features are also important to track spending trends and identify cost-saving opportunities.

What are the benefits of expense management for my company?

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Expense management software improves efficiency, reduces errors, and provides real-time visibility into company spending. It helps to enforce company policies and reduce fraudulent claims. The software can also help identify cost-saving opportunities and improve budget forecasting.

What are the best expense management software options?

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Some of the best expense management software options include Concur, Expensify, and Rydoo. Each offers unique features such as automated receipt scanning, policy compliance checks, and integration with accounting systems. It's important to evaluate your specific needs when choosing software.

What are some free expense management software alternatives I could try?

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Some free expense management software options include Wave, GnuCash, and Zoho Expense. These options offer basic features such as receipt tracking and expense categorization. However, they may not have the same level of integration and reporting features as paid software.

Expense Management : related categories